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School Ball Event

(Photography by Hazzard Productions)

INTRODUCTION If you're organizing a significant event, one of your top priorities should be event photography. After putting in the effort to plan an event, it's crucial to have visual evidence of its success. Event photography serves as valuable documentation for your event.

So why is event photography so important? Event photography holds great significance because it lends credibility to your event or business. It provides compelling material for marketing purposes and enhances your business's professional and reliable image. Skilled event photographers can capture images that can be reused to promote your business effectively.

Event photography is a dynamic and challenging activity, especially when it comes to capturing movement. How can you freeze a fast-moving object or capture the essence of motion in photography?

These essential questions will be answered in this comprehensive workshop on camera techniques for event photography.

This article aims to elucidate the nuances of event photography, its importance, and key considerations when hiring an event photographer. Continue reading to gain comprehensive knowledge about event photography.

WHAT IS EVENT PHOTOGRAPHY? In essence, event photographers are professionals equipped with the necessary skills, equipment, and creativity to capture emotions, reactions, and precious memories in high-pressure environments.

Event photographers thrive in fast-paced settings where quick thinking and adaptability are essential. They must navigate through changes in environment, lighting, event schedules, and client-specific needs on the spot.

Event photography involves capturing a variety of shots that convey different emotions and highlight significant aspects of an event. These images can serve multiple purposes, including marketing, social media posts, website content, and promotion of future events.

School ball event with party bus

(Photography by Hazzard Productions)


Numerous types of events can greatly benefit from event photography. While the following list is not exhaustive, it covers some common events that benefit from professional event photographers:

  • Conferences

  • Marketing and editorial events

  • Gala dinners

  • Festivals and entertainment events

  • Tradeshows

  • Graduations and formal ceremonies

  • Awards presentations

  • Private parties

  • Corporate anniversaries

  • Product launches

  • Brand activations

  • Weddings

Regardless of the type of event you're planning, hiring an event photographer is always a wise choice to capture precious moments.


Event photography holds several significant benefits. Here are the main reasons why you should consider hiring an event photographer for your event:

  1. COLLECT AND PRESERVE MEMORIES: Guests at your event would love to reminisce about its best moments. However, it can be challenging to remember all the details. Having a professional photographer present allows these memories to be captured and preserved, providing a means for people to look back and cherish them.

  2. PROFESSIONAL PRODUCT PRESENTATION: If your event revolves around a product launch, you want to showcase your product in the best possible light. High-quality photographs of your product are invaluable for marketing and promoting your new offering. These images can feature the product in different contexts, enhancing your social media presence during the product launch.

  3. GENERATE MARKETING CONTENT: In today's digital landscape, visual content plays a vital role in business marketing. High-quality images of your products or business are essential for uploading to image-sharing platforms and apps, bolstering your online presence. Visual content resonates with viewers more quickly and helps them retain information for longer periods.

The event photographs you receive can be utilized for future marketing strategies, website content, and social media posts, effectively promoting your business.


Event photography offers numerous advantages for your event. Here are the main benefits:

  1. WORD-OF-MOUTH MARKETING: High-quality event photography contributes to free marketing for your business. By hiring professional photographers capable of capturing the best moments, you can generate positive buzz around your business and leave a lasting impact on your branding, eliciting favorable responses from people.

  2. CREDIBILITY BUILDING: Professional photographs lend credibility to your event. They establish your business's reputation and convince potential clients and customers of your reliability. Well-captured images contribute to a visually appealing online presence, showcasing your business in the best possible light.

  3. PUBLICITY OPPORTUNITIES: Excellent event photography is a key component of effective marketing. The photographs create a range of opportunities for your business. Publicity raises awareness of your brand and can lead to more business opportunities, expanded client base, and increased customer interest. Additionally, a striking photograph can serve as a conversation starter with potential clients.


To make the most of your event photography, consider the following tips and essential shots to capture:

  1. DEFINE YOUR STORY: Determine the story you want to convey through your event photographs. The approach will vary based on the event type. Ensure you have a clear vision of what you want to capture before proceeding with event photography.

  2. IDENTIFY KEY MOMENTS: Regardless of the event type, identify the crucial moments that must be captured to tell the event's story. Planning and communicating these details in advance will ensure your photographer captures all the important elements and moments you desire.

  3. CREATE A SHOT LIST: Provide your photographer with a list of specific shots you want to capture. The photographer should be capable of offering different styles and options. Consider including the following popular event photography shots:

  • Wide Shots: Set the scene and provide an overview of your event.

  • Close-Ups: Capture people and activities during the event, allowing attendees to see themselves in action.

  • Behind the Scenes: Showcase the effort and behind-the-scenes preparations, adding a personal touch to the event.

  • Interesting Interactions and Characters: Capture intriguing people and interactions that will be memorable to participants.

  • Interesting Details: Highlight unique event details that contribute to the narrative and enhance the story.

4. ALWAYS CARRY SPARES OF EVERYTHING: Technology has come a long way over the years, but that's not to say it's perfect. There are times when things do go wrong. We recommend always always always carrying spare batteries, SD cards & maybe even a back-up camera (if you have one available or it fits into your budget). There's nothing worse than being unable to perform your job due to a technology malfunction or running out of space!

engagement photography speeches


Event photographs can be utilized in various ways, especially for marketing purposes. Consider the following avenues to leverage your event photographs for the benefit of your business:

  1. UPLOAD TO SOCIAL MEDIA: Event photographs serve as excellent content for your social media marketing efforts. Capturing compelling shots of your event ensures a steady stream of engaging content for your social media accounts. With the increasing popularity of social media as a marketing tool, high-quality event photographs can significantly contribute to your online presence.

  2. USE FOR INVITATIONS: If your event is recurring, utilize event photographs in the invitations for your next event. Showcasing the captivating moments from previous events can entice people to attend future gatherings, highlighting the greatness of your events.

  3. ENHANCE YOUR WEBSITE: Event photographs provide valuable content for your website, particularly in the "About Us" section. Utilize these photos to demonstrate the type of company you are and leave a lasting impression on potential clients and customers.

  4. BLOGS AND MARKETING PIECES: Incorporate event photographs into your company blogs or marketing pieces. Write engaging content about the event, featuring images from the occasion. The photographs enhance the storytelling and reinforce your brand's presence.

Remember, the event photographs you have paid for are yours to use as you see fit.


When organizing a major event, it's crucial not to overlook the importance of hiring a professional event photographer. Here are the key benefits of enlisting their services:

  1. PROFESSIONAL REPRESENTATION: A professional photographer acts as an extension of your business, representing it in a professional manner. By hiring a dedicated photographer, you can be confident that their sole focus will be capturing excellent photographs of your event, without distractions or socializing.

  2. EXPERTISE AND EQUIPMENT: Professional photographers possess the necessary expertise, training, and experience to capture high-quality shots. They are equipped with top-of-the-line gear and have an eye for framing, composition, and timing. Their creative skills and understanding of human behavior enable them to capture compelling and engaging moments.

  3. RELIABILITY: A professional event photographer will set clear expectations for what they can deliver during your event and will follow through on their promises. They can adapt to your needs and provide exceptional results based on your requirements.

  4. INSURANCE AND LIABILITY: It is advisable to hire a photographer who carries professional indemnity and public liability insurance. This protects you from any potential liability in case of accidents, injuries, or damage to equipment during the event.

event photography wedding behind the scene

(Photography by Nathaniel Tan Photography)


To ensure the best outcome from your event photography investment, here's how you can assist your event photographer:

  1. DEFINE YOUR INTENTIONS: Clarify how you intend to use the photographs and communicate your expectations to the photographer. This enables them to capture images aligned with your goals and objectives.

  2. FAMILIARIZE THEM WITH THE VENUE: Introduce the photographer to the event venue and the event planner well in advance. This allows them to familiarize themselves with the location and understand any specific considerations or restrictions.

  3. PROVIDE A DETAILED SCHEDULE: Share a comprehensive event schedule with the photographer, ensuring they are fully prepared. Highlight important occurrences, times, and locations, enabling them to capture all the crucial moments.

  4. IDENTIFY KEY INDIVIDUALS AND ITEMS: Point out specific individuals or items that require priority photography coverage. This ensures that your photographer captures essential elements according to your preferences.

  5. COMMUNICATE DESIGNATED AREAS: Clearly communicate areas where photography is allowed and restricted, enabling the photographer to navigate the event space accordingly.

  6. SHOT LIST COLLABORATION: If you have specific ideas or shots in mind, provide the photographer with a detailed shot list. Collaborate with them to ensure all crucial moments are captured, avoiding any missed opportunities.

MINIMUM EXPECTATIONS FROM AN EVENT PHOTOGRAPHER As a minimum, you should expect the following from your event photographer:

  1. PROFESSIONAL REPRESENTATION: The photographer should maintain professionalism and reflect the image and values of your business throughout the event. Their conduct should align with your brand's standards.

  2. COMFORTABLE ATMOSPHERE: The photographer should create a comfortable environment for event attendees, capturing both candid and posed shots effectively.

  3. EXPECTATION SETTING: Your photographer should clearly communicate what they can achieve during the event and deliver on their promises.

  4. ADAPTABILITY: A professional event photographer should be flexible and adaptable, catering to your specific requirements and providing the best possible results.

venue event photography

(Photography by Hazzard Productions)

TIPS FOR FINDING THE PERFECT EVENT PHOTOGRAPHER To find the ideal event photographer for your needs, consider the following tips:

  1. SEEK RECOMMENDATIONS: Ask colleagues and business contacts for recommendations of excellent event photographers they have worked with before. Recommendations offer valuable insights and ensure a higher likelihood of satisfaction.

  2. CONSIDER YOUR BUDGET: Take your budget into account when selecting a photographer. While quality should not be compromised, compare quotes from recommended or highly rated photographers to ensure a reasonable price that aligns with your financial constraints.

  3. EVALUATE LIGHTING CAPABILITIES: Consider the lighting conditions at your venue and discuss the photographer's approach to lighting. Determine whether flash usage would be disruptive and ensure the photographer can handle low-light situations effectively.

  4. REVIEW PORTFOLIOS: Request portfolios from prospective photographers, specifically focusing on their event photography examples. Compare their styles and choose the photographer whose work aligns with your branding and business style.

  5. PERMISSIONS FOR SHARING: Inquire about the photographer's policies on sharing images. Ensure they permit you to post the photographs on social media, as it is crucial for your business's marketing efforts. Additionally, discuss the turnaround time for receiving photographs for timely sharing.

  6. COLLABORATE ON SHOT LISTS: If you have a list of specific shots you want to capture, share it with the photographer during the selection process. Assess their capabilities and request examples of similar shots they have taken in the past.

  7. EQUIPMENT AND SOFTWARE: Discuss the equipment the photographer uses and how it will contribute to capturing the best shots at your event. Inquire about additional software they utilize, such as Photoshop or Lightroom, for post-processing and image enhancement.

  8. INSURANCE COVERAGE: Confirm whether the photographer carries professional indemnity or public liability insurance, protecting both parties in case of any unfortunate incidents during the event.

  9. HIRE US ;) (You know you want to!)

wedding photography behind the scenes

Above: Photography by Nathaniel Tan Photography* Below: Photography by Hazzard Productions (us)

wedding ceremony signing photography

CONCLUSION Event photography holds tremendous importance for any significant event. Hiring a professional event photographer is crucial to ensure the capture of precious moments and the portrayal of your event in the best possible light.

In this article, we have provided comprehensive insights into event photography, its significance, and the key considerations for hiring an event photographer. Armed with this knowledge, you can confidently approach event photography, secure the perfect photographer, and effectively showcase your event to the world.

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